In use at 10 coal washeries • Data Spec since 1996
🏭 Washery • Depot • Head Office

Every Tonne Accounted For —
From Delivery Order to Payment.

Management software for coal washeries and depots. Weighbridge readings with camera proof, Delivery Order-wise stock of raw, washed and reject coal, production and yield, GST e-invoices and e-way bills, and transporter freight payments — in one system that runs on your own server.

Sound Familiar?

Where coal washery accounts usually leak.

Stock that doesn't match the DOs

Raw received, washed dispatched, reject still lying in the yard — and nobody can say quickly how much each party is still owed.

Weighment disputes

Hand-written slips, re-typed weights and no proof of which truck stood on the bridge.

Freight in a separate register

Trips, transporter rates, vouchers, cheques and Tally entries kept in different books and spreadsheets.

One Chain, No Re-Entry

Each step feeds the next, so the weight captured at the bridge is the same number that reaches the bill, the stock and the freight voucher.

  1. 01
    Delivery Order
    Party, quantity, work order
  2. 02
    Weighment
    Live weight + 2 photos
  3. 03
    Movement
    Inward, loading advice, outward
  4. 04
    Production
    Consumption, output, yield
  5. 05
    GST Bill
    IRN, e-way bill, QR
  6. 06
    Freight & Payment
    Voucher, cheque/RTGS, Tally

What's Inside

Built around how a coal washery actually works — not a generic inventory package.

DO-wise Stock & MIS

  • Booked vs. actual for every Delivery Order
  • Raw, washed, reject, middling and blended coal tracked separately
  • Opening balances, ground loss and shortages
  • Periodic MIS by DO, party or any date

Weighbridge with Camera Proof

  • Weight read directly from the indicator — no typing
  • Front and back IP-camera photos at every weighment
  • Stored tare and double-DO trucks
  • Printed weight slips

Production & Yield

  • Process entry: what was consumed, what was produced
  • Contract yield — washed share vs. reject
  • Handover of coal between parties, recorded
  • Lab reports

GST E-Invoice & E-Way Bill

  • IRN generated from the outward bill
  • E-way bill with or without IRN
  • GSTIN lookup and QR codes on bills
  • TCS and compensation cess on coal

Freight & Transporter Payments

  • Standard and party-specific freight rates
  • Payment vouchers by truck or by transporter
  • Cheques, RTGS advice and payment register
  • Export to Tally

Control & Head Office

  • Over 35 individual user rights
  • Edit limits: today only, or last entry only
  • Login history and change log
  • Head-office corrections and year-end clean-up

Built for Coal, Not Adapted to It

The rules of a washery are in the software, so your staff don't have to keep them in their heads.

⛏️ Government-mine DOs (SECL, MCL, WCL…) 🪨 5 coal types 📉 Ground loss 🚛 Double-DO trucks 📄 Loading advice 🏷️ Party ownership of reject 🧾 TCS & coal cess

One Product, Every Location

Washery
Depot
Head Office
  • Runs on your server. Your data stays on your premises — no monthly cloud dependency.
  • Works through bad connectivity. Sites exchange data by export/import files; internet is needed only for GST e-invoicing.
  • Each site sees its own screens. Weighbridge, depot and head-office users only get what they need.
"Very easy to operate, quick response."
S. K. Somani · Clean Coal Enterprises Pvt. Ltd., Chhattisgarh

Frequently Asked Questions

See It on Your Own Numbers

Book a live walkthrough over remote screen-share (UltraViewer/RustDesk), or a visit to your plant if you're in the Chhattisgarh–Odisha coal belt.

info@dataspec.info